WHAT INFORMATION DO WE COLLECT ABOUT YOU?
Events Managed Ltd collects data to operate effectively and provide you with the best experience with our services.
We collect information about you when you register with us, enquire about our services or book an event with us. We also collect information when you voluntarily complete event registration forms (whether in paper form, or electronically via web or app registrations), customer surveys, provide feedback and participate in competitions. Website usage information is collected using cookies.
We may collect the following information:
- Name, job title, email address and telephone numbers
- Demographic information such as postcode, preferences and interests
- Other information relevant to customer surveys and/or offers
Cookies are temporary files that are saved on your computer when you browse a website. Cookies can be used to provide statistics to the company so they can record the incoming traffic into their website. They can also be used to make user experiences better.
HOW WILL WE USE THE INFORMATION ABOUT YOU?
In line with the new GDPR regulation, Events Managed Ltd uses the data we collect to operate our business and provide you with the event services we offer. We also may use the data to communicate with you, for example, informing you of details about your event.
We may send your relevant details to hotels, airlines, caterers, transport companies, destination management companies and other third party suppliers who are directly and necessarily involved in the delivery of the event. Your information will never be supplied to anyone outside Events Managed Ltd without first obtaining your consent, unless we are obliged or permitted by law to disclose it.
If you agree, we also use your data to email you about other products and services we think may be of interest to you. Events Managed Ltd will not share your information for marketing purposes with other companies.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. This includes storing your data in cloud software solutions including CRM and File Storage systems. We are subject to their data processing agreements which can be viewed in their Trust Centres below.
HOW LONG WE WILL HOLD YOUR DATA FOR?
If you are a client, or prospective client with an enquiry, we will hold your personal information on our systems for as long as you use our services or for a limit of 3 years at which time we will contact you to re-consent to retain your information for a further 3 year period. The beginning of the initial 3 year period will start 25th May 2018.
If you are an event attendee that is being delivered by Events Managed, all data stored will be destroyed within 6 months of the delivery of the event unless other consent has been gathered as per our client/ prospective client policy above.
We would like to send you information about products and services of ours which may be of interest to you. If you have consented to receive marketing, you may opt out at a later date. You have a right at any time to stop us from contacting you for marketing purposes. If you no longer wish to be contacted for marketing purposes, please contact us by using the details below.
ACCESS TO YOUR INFORMATION AND CORRECTION
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email us at the address below. We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.
Events Managed Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 25/05/2018.
HOW TO CONTACT US